Withdrawal from the University

Students not returning to Graceland for the next semester or term, including graduating students, are required to officially initiate the withdrawal process. Lamoni Campus students withdrawing or not returning to Graceland must formally notify Student Life of intent to withdraw and initiate the withdrawal process by visiting the Success Studio, lower level of the Library. Students from other programs withdrawing or not returning to Graceland must formally notify their program advisor or site coordinator of intent to withdraw and initiate the withdrawal process.

Refund of the institutional deposit balance, net of any outstanding charges and contingent upon successful initiation of the withdrawal process and completion of the checkout process, will be mailed to the student’s home address as soon as processing can be completed at the end of the semester or term.

Individual policies for Course Withdrawal may vary by program. Withdrawal from courses after the last day to withdraw will follow the standard Refund Policy. Contact your Program Advisor, the Registrar’s Office, or Student Financial Services with specific questions.

Unofficial Withdrawals

An unofficial withdrawal occurs when a student elects to cease participation in courses and fails to notify Graceland University of his/her intent to withdraw. At the end of each session a review will be conducted of any student who received all “F” or “W” grades. The review will determine if the student earned the failing grades or if the student ceased participation and the situation is deemed an unofficial withdrawal. A student receiving a passing grade for a session course is considered to have been in attendance and earned all grades. The last date of attendance will be the most recent last day of academically related activity as noted by each course faculty. If a last day of academically related activity is unable to be determined, the last date of attendance will be the midpoint of the session.

Mobilization of Students to Active Duty in the Military

Students who are called into active military duty, and the spouse of service members with a dependent child(ren) who are called into active military duty, including the National Guard and Reserve active duty, during the course of an academic term may receive refunds and course credits.

• POLICY

1. Grades and Credit: Students will be withdrawn, take incomplete grades in all courses in progress, or be granted credit at the time of departure as follows.
   1. Prior to departure, the student may withdraw from all courses. No course credit will be given and grades will be recorded as “W.” Pursuant to normal University policy, students who withdraw from courses do not receive course credit.
   2. Prior to departure, the student may take an incomplete (I) grade for all courses. An incomplete grade due to military mobilization will appear on the student’s academic record. Courses are due to be completed by the end of the second semester after returning from active duty. Course completion may be accomplished by retaking the course at no additional cost or through independent study as determined by the instructor and the Vice President for Student Life/Dean of Students.
   3. Receive credit for the course.
   1. Credit for undergraduate students may take the form of a letter grade or grade of “P” for each course in which they have attained a grade of “C” or better at the time of mobilization, as determined by the instructor.
   2. Credit for graduate students may take the form of a letter grade or grade of “P” for each course in which they have attained a grade of “B” or better at the time of mobilization, as determined by the instructor.
2. Fees and Charges:
   1. Tuition and fees will be refunded in full to students who withdraw.
   2. Tuition and fees will not be refunded to students who take an incomplete or receive credit for courses.
   3. Housing and board charges will be refunded on a prorated basis.
   4. Textbook refunds will be made to students based on applicable bookstore policies regarding student mobilization into the armed forces.
   5. Students, who receive financial aid and withdraw, will have financial aid refunded according to guidelines established by federal and state financial aid regulations. Students should consult with Financial Aid Services concerning the impact of military mobilization on financial aid conditions and eligibility if they withdraw.

• PROCEDURE

1. The student must inform the Vice President for Student Life/Dean of Students within 15 days of receiving notice of a pending call to active duty.
2. The Vice President for Student Life/Dean of Students will assist the student in determining the best option for withdrawing or completion of coursework.
3. The Vice President for Student Life/Dean of Students will notify the appropriate offices of the student’s decision regarding enrollment for the semester.